Personal Information Protection Policy ("Privacy Policy”)
Tekko Building Co., Ltd. (hereinafter referred to as "the Company") recognizes the importance of protecting the personal information of our customers and business partners. In order to thoroughly protect your privacy and personal information, the Company complies with the following Personal Information Protection Policy (hereinafter referred to as "the Privacy Policy”). which sets out the fundamental rules and guidelines which we observe to ensure the proper collection, handling and usage of personal information entrusted to the Company. All officers and employees of the Company shall maintain and improve the protection of personal information in compliance with the Act on the Protection of Personal Information, Real Estate Brokerage Act, and other relevant laws and regulations to ensure that you can conduct business with the Company with confidence.
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1. Purpose of use of personal information
The Company collects and utilizes personal information for the Company’s (1) Businesses for the (2) Specific Purposes:
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(1) Businesses
- ・Rental/leasing, ownership, management, and disposition of real estate
- ・Sale, brokerage and appraisal of real estate
- ・Management/supervision of hotels, serviced apartments and restaurants
- ・Management/supervision of rental conference rooms and lounges
- ・Sale of food, drinks, alcoholic beverages, and other food service
- ・Parking lot management/supervision
- ・Research and consulting services related to real estate investment
- ・Business related to design, management, construction, and contracting of construction work
- ・Events (business related to the planning and execution of various events)
- ・New business ((business related to planning, development and execution of new businesses)
- ・Businesses in support or augmentation of the pursuit of the above
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(2) Specific Purposes
For the purpose of:
- (1) a) Sales-related activities including: direct visits; posting/transmission of direct mail, brochures, etc.; solicitation and provision of service(s)/information provision by telephone/email, etc. (hereinafter referred to as "Sales Activities"), b) activities related to fulfillment and performance of contracts, and c) marketing-related activities including questionnaire research, generation of statistical data, research analysis, etc., hereinafter referred to as "Marketing Activities");
- (2) Management work related to the rental/leasing business;
- (3) Activities in the pursuit of fulfillment/performance of contracts related to Marketing Activities including a) execution of questionnaire research/inquiry response related to information, products and services, b) analysis of customer trends, and c) research execution and analysis with the aim of improving and developing products and services;
- (4) Management of Company-operated membership organizations and their members, and invoicing membership fees, etc.;
- (5) Customer contact by facilities such as rental conference rooms and parking lots to confirm reservations/orders;
- (6) Shipment of contest prizes and reference materials;
- (7) Execution of questionnaires with the aim of improving services;
- (8) Pursuit of business which provides information generated based on statistical data, research, analysis, and behavior history;
- (9) Employee recruitment/job seeker evaluation activities; and
- (10) In cases when, for some reason, it is necessary to contact customers/ business partners.
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2. Shared use of personal information
Personal information collected by the Company may be shared with Group Companies & Affiliates on the Company’s website for the purposes stated above. In these cases, the Company is responsible for managing, handling, and usage of personal information. Personal information which may be shared in these cases is as follows: name, age, date of birth, gender, telephone number, fax number, mobile phone number, email address, organization name, department, and position/title.
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3. Provision of personal information for outsourced services
Personal information collected by the Company may be provided to a third party for the purpose of outsourcing of billing and management services. The Company will provide appropriate management and supervision of the handling and usage of personal information by outsourced service providers.
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4. Provision of personal information to a third party
The Company will provide personal information to a third party only in cases where prior consent is obtained from the person, where stipulated by applicable laws and regulations, or where necessary to preserve life, prevent injury or protect property.
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5. About Company measures to safeguard personal information and their continuous improvement
The Company appoints a personal information manager responsible for making best efforts to prevent unauthorized use, loss, destruction, falsification, and leakage of personal data, and taking reasonable and appropriate corrective measures. In addition, in pursuit of management of the secure handling of personal information, the Company will keep apprised of any changes in laws and regulations, and information technology, constantly review the Company’s personal information management system, and endeavor to implement continuous improvement.
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6. Requests for notification of purpose of usage, disclosure, correction, deletion, and other matters of personal information
If you wish to request notification of purpose of usage, disclosure, correction, deletion, termination of Company/third party usage, or third party provision of your personal information, please contact：
Tekko Building Co., Ltd.
1-8-2 Marunouchi, Chiyoda-ku,
Tokyo 100-0005, Japan Tokyo
Telephone: 03-6630-2800
Business hours: 9:00-17:00 (Japan Standard Time)Depending on the content of your inquiry, you will be sent a request form by postal mail. Please complete the form and send it by return mail to the above address. Please understand that the completed request form must be accompanied by identity verification documentation.
